**Administrative Duties** * Process and track job orders for custom woodwork and aluminum fabrication projects (residential and commercial). Ensure all documentation complies with company standards and project requirements. * Coordinate and communicate with project managers, workshop supervisors, suppliers, and clients to ensure timely execution of fabrication schedules. * Oversee procurement process for wood, aluminum profiles, hardware, and accessories—ensuring timely ordering, delivery, and cost control. * Monitor and reconcile project budgets; support the estimation team in cost tracking and reporting throughout the project lifecycle. * Manage and update vendor/supplier records, including approved subcontractors for CNC, powder coating, glass fittings, and specialty finishes. * Track and file quality control documentation, materials testing reports, and shop drawings related to each project. * Assist with documentation for inspections, installation certifications, and client approvals. * Prepare and maintain delivery schedules, site access documentation, and installation coordination with the site team. * Handle warranty claims and defect resolution follow\-ups with production and installation teams. * Support the preparation of O\&M (Operation and Maintenance) manuals and handover documentation to clients. * Record meeting minutes for production, site coordination, and client meetings, and ensure action items are followed up. * Ensure digital and physical filing systems are organized and accessible, with all relevant project documentation properly maintained. * Generate invoices, track payments, and coordinate with the accounts team for job costing. * Assist in process improvements, internal audits, and implementation of workflow efficiencies across projects. **Experience / Skill Set Should Include:** * Familiarity with woodwork and aluminum fabrication processes, terminology, and materials * 2–3 years administrative experience in a joinery, aluminum, or construction\-related company (preferred) * Strong organizational and multitasking abilities * Excellent command of MS Office Suite (Excel, Word, Outlook); experience with ERP or project management software is a plus * Customer\-focused attitude with professional communication skills * Ability to interpret basic technical drawings and work orders * Experience coordinating with workshop and site installation teams * Strong attention to detail and time management * Basic understanding of procurement and inventory tracking * Ability to work both independently and as part of a team Job Types: Full\-time, Permanent