Office Manager Job Description **Summary:** The Office Manager is responsible for the overall organization, maintenance, and administrative support of the office environment. This role ensures office operations run smoothly and efficiently, creating a productive and pleasant work setting for all employees. **Reporting To:** Head of Operations, HR Manager, or CEO/Executive Director **Key Responsibilities** **1\. Office Administration \& Management** * **Daily Operations:** Oversee and manage all general administrative activities, ensuring efficient and effective office function. * **Correspondence:** Manage incoming/outgoing mail, courier services, and act as the primary point of contact for external communication. * **Record Keeping:** Maintain organized filing systems (physical and digital) for administrative records, vendor contracts, and compliance documentation. * **Budget Support:** Manage the office supply budget, track expenditures, and process invoices and expense reports related to office operations. 2\. Facilities \& Maintenance * **Maintenance Coordination:** Schedule and supervise office repairs, maintenance, and cleaning services, ensuring a safe and clean working environment. * **Equipment:** Manage all office equipment (printers, copiers, phone systems), ensuring they are functional, maintained, and stocked with necessary supplies. * **Space Management:** Oversee the organization of common areas, meeting rooms, and kitchen facilities. * **Security \& Access:** Manage office security systems, issue access badges, and handle key management. 3\. **Supply \& Inventory Management** * **Procurement:** Monitor and maintain inventory of office supplies, kitchen stock, and equipment, placing orders as needed while seeking cost\-effective vendors. * **Asset Tracking:** Maintain an accurate inventory list of company property, furniture, and IT peripherals. 4\. **HR \& Staff Support** * **Onboarding/Offboarding Logistics:** Coordinate logistical needs for new hires (setting up workstations, ordering equipment, managing desk assignment) and handle offboarding logistics for departing staff. * **Travel Coordination:** Arrange and book domestic and international travel, accommodation, and ground transportation for staff as required. * **Event Planning:** Organize and coordinate internal and external company events, meetings, catering, and staff social activities. 5\. **Vendor \& Guest Relations** * **Front\-of\-House:** Serve as the professional and welcoming first point of contact for all visitors, clients, and guests. * **Vendor Liaison:** Manage and maintain relationships with building management, cleaning services, catering companies, and other office vendors. **Required Qualifications \& Skills** **Qualifications:** * High School Diploma required; Associate's or Bachelor's Degree in Business, Administration, or a related field is highly preferred. * Minimum of **3\+ years of experience** in an office management, administrative assistant, or equivalent role. Core Skills * **Organizational Mastery:** Exceptional planning, time management, and organizational skills with meticulous attention to detail. * **Communication:** Excellent verbal and written communication skills with a professional demeanor. * **Problem\-Solving:** Proactive and resourceful approach to quickly resolving office issues. * **Technical Proficiency:** High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with office management software or scheduling tools. * **Discretion:** Proven ability to handle sensitive information and maintain strict confidentiality. **Must be able to join immediately\*\*** Interested candidates can share their CV to info@vgaholdings.com or can message on WhatsApp \+973 66621566 (No calls) Job Type: Full\-time Pay: BD300\.000 \- BD800\.000 per month Ability to commute/relocate: * Manama: Reliably commute or planning to relocate before starting work (Required)