Admin Assistant

Description

Summary: Provide administrative support to ensure smooth office operations, assist with documentation, support real estate teams, and serve as a point of contact for stakeholders. Highlights: 1. Support property/real-estate teams 2. Assist with documentation and correspondence 3. Coordinate procurement and manage inventory **About Company \& Role Purpose** Provide day‑to‑day administrative support to ensure smooth office operations, assist with documentation and correspondence, support property/real‑estate teams where required, and serve as a point of contact for internal and external stakeholders. **KEY RESPONSIBILITIES, ACCOUNTABILITIES AND ACTIVITIES** **General** · Perform general administrative tasks including filing, data entry, scanning, and managing correspondence. · Greet visitors and handle incoming calls and emails; route enquiries to the appropriate team members. · Prepare, format and proofread documents, reports, letters and presentations. · Maintain and update databases, client records and filing systems. · Support scheduling and calendar management for managers and team members; coordinate meetings and appointments. · Assist with basic bookkeeping tasks such as invoice processing and expense reporting, liaising with finance as required. · Support real estate team with documentation, lease and contract administration, and follow‑up with clients and vendors. · Coordinate procurement of office supplies and maintain inventory levels. · Assist with event logistics, site visits and client meetings when needed. · Handle travel arrangements and itineraries for staff as required. · Contribute to process improvements and adapt to changing priorities and workloads. **BACKGROUND, QUALIFICATIONS \& EXPERIENCE** **Qualifications** · Minimum 1 year of professional administrative experience. · Experience working in a real estate company preferred but not required. · Fluent in English (written and spoken). · Proficient in MS Office (Word, Excel, Outlook, PowerPoint). · High school diploma; diploma or degree in Business Administration or related field is an advantage. · Right to work in \[Specify Country] / valid work permit. **Skills** · Strong written and verbal communication skills in English. · Good negotiation and stakeholder‑management skills. · Excellent organizational skills and attention to detail. · Ability to prioritise, multitask and work under pressure. · Adaptable to change and willing to take on new responsibilities. · Customer‑service oriented and professional demeanour. · Basic numeracy and record‑keeping skills. Job Types: Full\-time, Permanent Work Location: In person