**Administrative Duties:** * Coordinate and process construction documentation for residential and commercial projects, ensuring compliance with internal policies, procedures, and regulatory requirements. * Collaborate with project managers, site supervisors, subcontractors, clients, utility providers, and vendors to support the smooth operation and progression of construction activities. * Manage and track project\-related documentation including contracts, change orders, purchase orders, and insurance certificates. * Maintain construction draw schedules, monitor budgets, and assist in the timely disbursement of payments to contractors and vendors. * Administer insurance claims related to construction damages; manage correspondence and process claims in alignment with project cost estimates and timelines. * Support pre\-construction budgeting by organizing and reviewing initial budgets and coordinating input from project stakeholders. * Maintain and update Approved Contractor and Vendor databases; ensure all credentials, licenses, and insurance documents are current. * Track and verify IRS\-reportable payments; assist with accurate and timely 1099 reporting for subcontractors and vendors. * Conduct regular audits of project files to ensure completeness, accuracy, and compliance with project requirements. * Identify and suggest workflow improvements and administrative efficiencies to support construction operations. * Issue requests for pricing and quotations from subcontractors, suppliers, and service providers. * Manage digital filing systems for efficient access to project documentation, correspondence, and reports. * Attend construction and project coordination meetings; take detailed notes, prepare meeting minutes, and follow up on assigned action items. * Assist in the creation of client handover packages, including manuals, warranties, certificates, and final project documentation. * Monitor and log post\-construction issues (snag lists); track resolutions and communicate updates to stakeholders. **Experience / Skill Set Should Include:** * Solid understanding of construction office operations and administrative practices * Strong computer skills, including proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint) * Prior experience (2\-3 years) in a construction or engineering environment (preferred) * Excellent written and verbal communication skills * Proven ability to work independently and handle multiple tasks simultaneously * High attention to detail and accuracy in document handling * Knowledge of phone/email etiquette and professional communication practices * Ability to organize and prioritize workload effectively to meet deadlines Job Types: Full\-time, Permanent