ASSISTANT – ACCOUNTS PAYABLE

Description

Summary: Provide administrative and operational support to the Accounts Payable team, ensuring accurate and compliant processing of supplier invoices. Highlights: 1. Support the Accounts Payable team in invoice handling and processing. 2. Maintain accurate records and documentation for audit purposes. 3. Utilize strong mathematical and analytical skills in a dynamic environment. JOB PURPOSE* Provide administrative and operational support to the Accounts Payable team by assisting in the receipt, recording and processing of supplier invoices; ensuring accuracy and compliance with established procedures. KEY RESPONSIBILITIES **Invoice Handling \& Processing Support** * Receive and sort supplier invoices, debit notes, and credit notes * Perform initial checks to ensure invoices include required details and supporting documents * Assist in registering invoices in the Accounts Payable system * Support basic invoice matching (invoice, purchase order, receipt) under supervision * Escalate unresolved issues to supervisors for timely resolution. **Coordination \& Follow\-ups** * Distribute invoices to relevant departments for verification and approval * Follow up on pending invoice certifications and approvals * Redirect supplier queries to the appropriate Accounts Payable staff * Coordinate with internal departments to ensure timely processing of invoices **Records Management \& Documentation** * Maintain proper filing of invoices and supporting documents (physical and/or electronic) * Ensure accurate record\-keeping and document tracking for audit purposes * Retrieve documents as required by the team, auditors, or management * Maintain logs/registers for invoice tracking and document movement **Data Entry \& Administrative Support** * Enter supplier's invoices accurately into the accounting/ERP system within required timelines. * Assist in updating basic supplier or invoice\-related information in the system * Prepare simple reports (pending invoices, tracking logs, etc.) * Provide general administrative support to the Accounts Payable team **Month\-End \& Operational Support** * Assist in preparing documentation required for month\-end closing activities * Support the team during peak workloads to ensure timely processing * Perform other routine and clerical tasks related to Accounts Payable as assigned **Committee Responsibilities** * Provide support and information related to Accounts Payable activities for internal committees or meetings JOB REQUIREMENTS **EDUCATION / QUALIFICATIONS** * Bachelor's degree in Accounting, Banking and Finance, or an equivalent major in the related field **EXPERIENCE** * 0\-2 years of experience in the related field **JOB SPECIFIC SKILLS \& ATTRIBUTES** * Strong mathematical skills. * Good analytical skills with experience in data analysis and performance monitoring. * Ability to work under pressure and manage multiple initiatives simultaneously.