Procurement Coordinator – Construction

Description

Summary: We are seeking an organized and detail-oriented Procurement Coordinator – Construction to manage the complete procurement process for construction projects, ensuring timely delivery of materials and equipment. Highlights: 1. Manage end-to-end procurement cycle for construction projects 2. Coordinate with diverse teams and suppliers for timely deliveries 3. Negotiate prices and terms for construction materials and equipment Job Summary We are looking for an organized and detail\-oriented **Procurement Coordinator – Construction** to support the complete procurement process for construction projects. The successful candidate will coordinate with suppliers, subcontractors, site teams, stores, accounts, and project management to ensure materials, tools, equipment, and consumables are sourced and delivered on time and according to project requirements. The ideal candidate should have good knowledge of construction procurement procedures, supplier coordination, purchase order processing, delivery tracking, and procurement documentation. Key Responsibilities * Manage and coordinate the **end\-to\-end procurement cycle**, from receiving purchase requisitions through purchase order placement and delivery follow\-up. * Source construction **materials, tools, equipment, and consumables** according to project requirements and specifications. * Obtain quotations from approved and potential suppliers and prepare detailed **price comparison sheets**. * Evaluate supplier quotations based on price, quality, availability, delivery schedules, and commercial terms. * Assist in negotiating **prices, discounts, payment terms, delivery timelines, and other commercial conditions** with suppliers. * Maintain and regularly update databases of **approved suppliers, subcontractors, and vendors**. * Prepare, verify, and process **Purchase Orders (POs)** in accordance with company procurement procedures. * Coordinate with suppliers, site teams, and stores to ensure materials are delivered on time and meet approved project specifications. * Monitor local transportation, shipping, and delivery schedules to minimize material\-related site delays. * Follow up on open purchase orders and pending deliveries and provide regular updates to the project and procurement teams. * Verify **delivery notes, invoices, material receipt reports, and purchase orders** for accuracy and completeness. * Coordinate with the Accounts Department to reconcile supplier invoices against purchase orders and delivery documentation. * Maintain accurate **procurement logs, purchase registers, vendor records, quotation files, and delivery records**. * Monitor site inventory, minimum stock levels, material requirements, and upcoming procurement needs. * Coordinate material returns, replacements, and follow\-ups for damaged, incorrect, or non\-conforming materials. * Prepare and maintain **vendor price comparison sheets, purchase registers, and delivery tracking logs**. * Use MS Excel formulas and tracking tables to monitor **open orders, budgets, supplier turnaround times, and delivery status**. * Maintain and verify **digital Goods Receipt Notes (GRNs), material inspection records, and stock reconciliation documents**. * Coordinate with site stores to verify delivered materials against purchase orders and approved specifications. * Ensure procurement records are properly organized and available for management review and audit purposes. Required Qualifications \& Skills * Proven experience in **procurement or purchasing within the construction industry**. * Solid understanding of construction procurement processes and supplier coordination. * Knowledge of sourcing **building materials, tools, equipment, and construction consumables**. * Strong ability to obtain and compare supplier quotations. * Good negotiation and commercial coordination skills. * Experience handling **Purchase Orders, delivery notes, invoices, GRNs, and material receipt documentation**. * Strong administrative and organizational skills with excellent attention to detail. * Ability to coordinate effectively with **suppliers, site engineers, project teams, stores, accounts, and subcontractors**. * Basic understanding of construction site inventory control and stock management. * Ability to monitor minimum stock levels and coordinate material replenishment. * Good knowledge of procurement tracking and supplier performance monitoring. * Proficiency in **MS Excel**, including formulas, tracking tables, purchase registers, and comparison sheets. * Familiarity with digital procurement systems, GRNs, material inspection logs, and stock reconciliation tools. * Strong follow\-up, communication, negotiation, and problem\-solving skills. * Ability to work under pressure and manage multiple purchase orders and deliveries simultaneously. Preferred Candidate * **Locally available in Bahrain**. * **Immediate joiner** preferred. * Construction procurement experience is strongly preferred. * Candidates with experience dealing with local construction suppliers and building material vendors will be highly considered. Work Location: In person