Office Assistant

Description

Summary: Creativity Secrets Décor W.L.L is seeking a reliable and organized Office Assistant to support daily administrative and office operations, coordinating with internal teams and assisting with documentation. Highlights: 1. Support daily administrative and office operations 2. Coordinate with internal teams and external vendors 3. Assist with documentation, scheduling, and basic procurement **Job Title: Office Assistant** **Company: Creativity Secrets Décor W.L.L** **Company Overview** Creativity Secrets Décor W.L.L is a dynamic company specializing in interior design, fabrication, and fit\-out solutions. Our mission is to transform spaces into aesthetically pleasing, functional environments through creative design, precise execution, and strong cross\-team collaboration. **Position Summary** We are seeking a reliable and organized \*Office Assistant\* to support daily administrative and office operations. The role involves coordinating with internal teams, assisting with documentation and schedules, supporting basic procurement/records tasks, and helping with social media support when required. **Responsibilities and Duties** \- Provide administrative support to the office and internal teams (Admin, Estimators, Procurement, and project teams). \- Assist in maintaining organized files (physical and digital), including documents, drawings, and project records. \- Support scheduling by coordinating meetings, tracking progress updates, and helping prepare agendas/minutes when needed. \- Assist with receiving and organizing job\-order information and following up on internal requests. \- Support basic coordination tasks with external vendors/contractors (e.g., collecting confirmations, documents, delivery notes). \- Help prepare simple reports and status updates using spreadsheets or shared documents. \- Support office communication (emails, WhatsApp/phone messages) and ensure timely responses. \- Assist with marketing/support tasks as needed (e.g., simple phone content coordination or basic post support with the Marketing team). Qualifications \- Diploma or Bachelor’s degree in Business Administration / Office Management / Secretarial Studies / Office Administration / Information Systems or a related field. \- Strong organizational and time\-management skills. \- Good communication skills and attention to detail. \- Basic computer literacy (Microsoft Office/Google Workspace). \- Comfortable working in a team environment and supporting multiple departments. \- Experience handling documents, schedules, and office coordination is an advantage. \- Previous experience in a design/construction/fabrication company is a plus (but not required). Reporting Line Reports to: General Manager \& Assistant Manager **How to Apply** Send your CV and, if available, any work samples (e.g., documents you’ve prepared, schedules, spreadsheets, or organization systems you’ve managed). Job Type: Full\-time Work Location: In person