Admin Assistant

Description

Summary: Seeking an organized and adaptable administrative professional to provide comprehensive support, manage office operations, and assist the real estate team. Highlights: 1. Opportunity to support a real estate team with diverse administrative tasks 2. Engage in process improvements and adapt to changing priorities 3. Utilize strong organizational and communication skills in a professional setting **KEY RESPONSIBILITIES, ACCOUNTABILITIES AND ACTIVITIES** **General** · Perform general administrative tasks including filing, data entry, scanning, and managing correspondence. · Greet visitors and handle incoming calls and emails; route enquiries to the appropriate team members. · Prepare, format and proofread documents, reports, letters and presentations. · Maintain and update databases, client records and filing systems. · Support scheduling and calendar management for managers and team members; coordinate meetings and appointments. · Assist with basic bookkeeping tasks such as invoice processing and expense reporting, liaising with finance as required. · Support real estate team with documentation, lease and contract administration, and follow‑up with clients and vendors. · Coordinate procurement of office supplies and maintain inventory levels. · Assist with event logistics, site visits and client meetings when needed. · Handle travel arrangements and itineraries for staff as required. * Contribute to process improvements and adapt to changing priorities and workloads. **BACKGROUND, QUALIFICATIONS \& EXPERIENCE** **Qualifications** · Minimum 1 year of professional administrative experience. · Experience working in a real estate company preferred but not required. · Fluent in English (written and spoken). · Proficient in MS Office (Word, Excel, Outlook, PowerPoint). · High school diploma; diploma or degree in Business Administration or related field is an advantage. · Right to work in \[Specify Country] / valid work permit. **Skills** · Strong written and verbal communication skills in English. · Good negotiation and stakeholder‑management skills. · Excellent organizational skills and attention to detail. · Ability to prioritise, multitask and work under pressure. · Adaptable to change and willing to take on new responsibilities. · Customer‑service oriented and professional demeanour. · Basic numeracy and record‑keeping skills. Work Location: In person