Office Assistant

Description

Summary: Creativity Secrets Décor W.L.L is seeking a proactive Female Office Assistant to support daily administrative, documentation, scheduling, and operational tasks, including basic procurement and social media assistance. Highlights: 1. Support daily administrative and office operations 2. Assist with documentation, scheduling, and vendor relations 3. Opportunity for marketing support tasks **Company Overview** Creativity Secrets Décor W.L.L is a dynamic company specializing in interior design, fabrication, and fit\-out solutions. Our mission is to transform spaces into aesthetically pleasing, functional environments through creative design, precise execution, and strong cross\-team collaboration. **Position Summary** We are seeking a reliable, organized, and proactive Female Office Assistant to support daily administrative and office operations. The role involves coordinating with internal teams, assisting with documentation and schedules, supporting basic procurement/records tasks, and helping with social media support when required. Candidates must be available to start working immediately. **Responsibilities and Duties** Administrative Support: Provide high\-quality administrative support to the office and internal teams (Admin, Estimators, Procurement, and project teams). Documentation \& Archiving: Assist in maintaining organized physical and digital files, including official documents, drawings, and project records. Scheduling \& Coordination: Support scheduling by coordinating meetings, tracking progress updates, and helping prepare agendas/minutes when needed. Operations Support: Assist with receiving and organizing job\-order information and following up on internal requests. Vendor Relations: Support basic coordination tasks with external vendors/contractors (e.g., collecting confirmations, documents, delivery notes). Reporting: Help prepare simple reports and status updates using spreadsheets or shared documents. Office Communication: Manage office communication (emails, WhatsApp, and phone messages) ensuring timely and professional responses. Marketing Support: Assist with marketing/support tasks as needed (e.g., simple phone content coordination or basic post support with the Marketing team). **Qualifications \& Requirements:** Gender: Female. Availability: Immediate joiners only (Candidates who can start immediately will be prioritized). Education: Diploma or Bachelor’s degree in Business Administration, Office Management, Secretarial Studies, Office Administration, Information Systems, or a related field. **Skills:** Strong organizational and time\-management skills. Excellent communication skills and high attention to detail. Basic computer literacy (Microsoft Office / Google Workspace). Teamwork: Comfortable working in a diverse team environment and supporting multiple departments. **Experience:** Experience handling documents, schedules, and office coordination is an advantage. Previous experience in a design, construction, or fabrication company is a plus (but not required). Work Location: In person