Executive Secretary

Description

Summary: Seeking a highly organized and proactive Executive Secretary to provide exceptional administrative support to the President, ensuring efficient workflow and executive effectiveness. Highlights: 1. Provide exceptional administrative support to the President 2. Thrive in a fast-paced environment 3. Opportunity to enhance executive and operational effectiveness **About Liberal Construction** Liberal Construction was established in 2010 in support of the U.S. Military’s mission in the Middle East. Today, Liberal is a global organization headquartered in the U.S. providing design/build (D/B) and design/bid/build (D/B/B) services for Federal and private sector customers. Liberal is an SBA\-registered small business. Based in Virginia, Liberal Construction maintains offices in UAE and Bahrain. We have a culture of innovation where our employees can make a difference and we are looking for like\-minded, dynamic individuals to come and join our rapidly expanding team. Our employees are our most valuable resources, and we strive to ensure everyone is treated as such. We are seeking a highly organized and proactive **Executive Secretary** to provide exceptional administrative support to the President. The ideal candidate will have a strong attention to detail, efficient workflow management, and the ability to support in documents preparation, organized filing systems, communication and coordination. If you thrive in a fast\-paced environment and are committed to enhancing executive and operational effectiveness, we want to hear from you. **Essential Duties and Responsibilities** **Calendar \& Schedule Management** * Coordinate and manage the President’s daily, weekly, and monthly schedules, including meetings, appointments, and travel arrangements * Draft and respond to routine communications on behalf of the President **Communication Management** * Handle incoming and outgoing correspondence, emails, and phone calls with professionalism and discretion * Act as a liaison between the President, internal teams, and external stakeholders **Documentation \& Preparation** * Maintain organized digital filing systems using SharePoint to ensure access, retrieval, and secure storage of documents and records * Draft, proofread, and format reports, presentations, and other executive documents to ensure accuracy and consistency while ensuring all documents are consistent with organizational standards and style guidelines **Expense \& Budget Support** * Assist and coordinate with Finance Department with expense reports and budget tracking as required * Support financial documentation and record\-keeping for audits or reviews **Planning \& Coordination** * Organize meetings, conferences, and special events, managing logistics, invitations, and materials * Coordinate and follow up with the involved personnel to ensure action items and next steps are completed **Administrative Support** * Provide general office support to enhance operational efficiency and coordinating with other departments * Coordinate with other departments to facilitate workflow and support executive initiatives **Confidentiality \& Discretion** * Handle sensitive information with the highest level of confidentiality and professionalism * Ensure all confidential materials are stored securely and shared only with authorized personnel **Knowledge, Experience, and Special Skills Required** * Bachelor’s degree or equivalent experience in business administration, office management, or a related field preferred * Minimum of 3–5 years of experience supporting senior executives * Proficiency in Microsoft Office Suite * Strong knowledge of SharePoint and Teams for document management, collaboration, and communication * Exceptional organizational skills with the ability to prioritize multiple tasks and meet deadlines * Proactive approach to identifying issues, solving problems, and improving workflows * High degree of integrity, reliability, and professionalism