Executive Secretery

Description

Summary: Seeking an experienced Executive Secretary to manage executive agendas, attend meetings, handle correspondence, and maintain confidential documents. Highlights: 1. Manage executive agendas and plan appointments 2. Handle confidential documents securely 3. Opportunity to prepare financial statements and assist in bookkeeping Requirements and skills * Proven experience as executive secretary of minimum 3\-**5 years in GCC.** * Outstanding communication skills in **English Language** is a must. * Excellent drafting skills in **English Language** is mandatory. * Proficient in MS Office and “back\-office” software (e.g. ERP) * In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry * Familiarity with basic research methods and reporting techniques * Excellent organizational and time\-management skills * Integrity and confidentiality * Well groomed and excellent personality is an added advantage. * Degree in business administration or relative field Responsibilities * Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc. * Attend meetings and keep minutes * Receive and screen phone calls and redirect them when appropriate * Handle and prioritize all outgoing or incoming correspondence (e\-mail, letters, packages etc.) * Make travel arrangements for executives * Handle confidential documents ensuring they remain secure * Prepare invoices or financial statements and provide assistance in bookkeeping * Monitor office supplies and negotiate terms with suppliers to ensure the most cost\-effective orders * Maintain electronic and paper records ensuring information is organized and easily accessible * Conduct research and prepare presentations or reports as assigned Job Type: Full\-time Pay: Up to BD400\.000 per month Work Location: In person